The SILS Consortium is governed by a Board of Directors, the officers of which form an Executive Committee with limited decision-making power. Day to day operations of the consortium are delegated to the Executive Director and carried out by SILS Office staff.
Board of Directors
The SILS Board of Directors consists of the Library Directors from the two municipal libraries, the seven regional library systems, and the northern library system, as well as the Provincial Librarian from the Provincial Librarary and Literacy Office (Ministry of Education).
The Board sets strategic directions, determines policy, and provides oversight, while the day-to-day operation of the consortium is delegated to the Executive Director.
SILS is governed by the following documents:
A number of committees and groups have been formed to provide recommendations and advice to the Board and the Executive Director on both governance and operational issues. All decisions affecting the consortium are made by the board, including policy, strategic, financial, and service decisions.
The Board’s decision making is not consensus based, although historically the Directors have reached consensus in the large majority of cases. Voting is based on membership interest, which is calculated according to the financial contributions of each member over the previous two years. In order for a vote to pass, the majority of the membership interests present for the vote must be in favour, and these interests must represent at least four members and include at least one municipal library and one regional library.
Constitutional Committees are an organizational requirement, as per the SILS Constitution and Bylaws. These committees are the Executive Committee, the Nominations Committee (to be struck as needed), the Finance Committee, the Human Resources Committee, and the Development Committee. The Executive Committee has limited decision-making power. These five committees provide recommendations and advice to the Board regarding major decisions or initiatives.
Working Committees provide the input needed to do the work of the consortium. The SILS Board, through the Executive Committee, appoints members and chairs to Working Committees. These committees reflect the key areas where member involvement is critical. Working committees have a clear mandate and are ongoing, and they report to the Executive Committee who will then ensure that the required information is provided to the Consortium Directors. The members will be experts in the field with at least one director who will often, but not always, be assigned the chairing responsibilities.
Currently, the active working committees are:
- Policy Committee, chaired by Eleanor Crumblehume
- Assessment Committee, chaired by Julie McKenna
- eResources Committee, chaired by Beth Cote
Practitioner Working Groups
Practitioner Working Groups are ongoing groups that meet periodically but remain in close communication with one another between meetings. The salient feature of these groups is that membership is linked to a particular position held within the library. For example, circulation or acquisitions staff, etc., will have a practitioner working group. An important function of these groups is to provide a peer network for staff working in the various areas of the consortium. These committees are ongoing and their activity is determined by the issues or changes experienced by the members or resulting from the technology.
Together, Working Committees and Practitioner Working Groups act as advisory groups that research topics and provide recommendations to the Board. They are responsible for keeping their terms of reference up-to-date by proposing changes to the Executive Committee. Chairs are responsible for creating agendas in advance of meetings. The SILS Executive Assistant may take minutes at meetings upon request, and the SILS Executive Director is responsible for ensuring communication between committees and groups.
For more information on SILS Committees, see the Consortium Organization and Committee Structure document, which also outlines steering committees and ad hoc groups.